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Office & Events Manager
Main Responsibilities
As an Office & Events Manager, you will lead the end-to-end management of office operations and internal events across Silo AI locations in Europe. This role plays a key part in ensuring smooth day-to-day operations, a high-quality employee experience, and well-executed internal events.
Office & Facilities Management
- Oversee local facilities operations across multiple offices (e.g. Helsinki, Turku, Tampere, Stockholm, Copenhagen, Netherlands)
- Manage vendors, purchase requests, and invoice approvals related to facilities and office operations
- Collaborate closely with AMD Facilities and external partners on office-related matters
Day-to-Day Office Operations (Helsinki focus)
- Manage daily office operations to maintain an efficient, organized, and welcoming workspace
- Oversee office supplies, catering, snacks, and deliveries
- Coordinate visitor access, keys, and badge management
- Act as the main point of contact for local facility needs and services
Employee Experience & Onboarding Support
- Coordinate onboarding logistics, including badges, devices, and access
- Manage mobile phone devices and subscriptions (procurement, lifecycle, and records)
- Contribute to a positive and seamless employee experience
Internal Events & Culture
- Lead the coordination of internal events across Silo AI
- Act as project manager for larger events (e.g. annual company offsite)
- Organize local and regional events (e.g. engineering events, site lunches, after-work gatherings, weekly lunches)
- Support company-wide events (e.g. all-hands meetings) from a local operations perspective
- Help foster a welcoming and inclusive office environment
Collaboration
This role is part of the Chief of Staff team and reports to the Chief of Staff.
You will work closely with:
- Site Admin and Finance Coordinator
- Local Office Leads across sites
- AMD Facilities team and external vendors
- Operations team for event coordination
This role sits at the intersection of operations, employee experience, and culture, supporting both local teams and broader European office operations.
Key Goals for the First 6 Months
- Ensure all Silo offices operate smoothly with clear processes for facilities, vendors, and procurement
- Establish a consistent and high-quality office experience across locations
- Take ownership of internal event coordination from planning through execution
- Improve onboarding experiences related to office setup, devices, and logistics
- Build strong collaboration with key stakeholders
- Successfully deliver the annual offsite event
Ideal Candidate Profile
Required Skills and Qualifications
- Experience in office management, workplace operations, and event coordination
- Strong organizational and project management skills
- Experience managing vendors, procurement processes, and operational workflows
- Ability to collaborate effectively across multiple stakeholders and teams
- Proactive, hands-on approach with a strong sense of ownership
- Ability to create a welcoming and inclusive office environment
- Experience using AI tools and interest in automating workflows
Nice to Have
- Experience working in a tech, startup, or international environment
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_Benefits offered are described: _AMD benefits at a glance.
AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process.
AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD’s “Responsible AI Policy” is available here.
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This posting is for an existing vacancy.