Senior Administrative Associate

Merck Merck · Pharma · Lucerne, Switzerland

This role provides high-level administrative support to the VP of International Market Access and their leadership team. Responsibilities include managing complex schedules, calendars, travel, expenses, planning meetings, onboarding new employees, and creating purchase orders. The role also involves monitoring spend vs. budget, supporting departmental initiatives, coordinating special projects, and authoring communications. The ideal candidate has extensive experience as a Senior Administrative Associate, advanced computer skills, and strong attention to detail.

What you'd actually do

  1. Provide high-level administrative support to the Head of International Market Access (VP) and his Regional Leadership Team by managing complex schedules, calendars, travel, expenses, planning, scheduling interviews, onboarding new employees and creating purchase orders with outstanding attention to detail.
  2. Coordinate meetings and planning worldwide (including agenda generation) and scheduling perspectives in different time zones.
  3. Schedule travel including domestic and international travel and processing visas as needed.
  4. Manage expense reporting for multiple senior leaders.
  5. Monitoring spend vs budget and highlight variances/risks. Supporting accruals, forecasting activities and cost center alignment.

Skills

Required

  • Extensive years’ experience as a Senior Administrative.
  • Experience in supporting VPs, AVPs & Executives Directors.
  • Advanced computer skills using Microsoft Office Suite (Outlook, Word, Excel, and Power Point) & SharePoint TeamSite’s, and operation of other peripheral devices.
  • Demonstrated experience managing complex calendars with detail orientation.
  • Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
  • SAP experience processing Expense Reports, Purchase Orders, and Payment Requests.
  • An understanding of the proper handling of confidential information.
  • Outstanding, professional communication and people skills.
  • Extraordinary attention to detail in all tasks.
  • Ability to handle and prioritize a large number of simultaneous assignments.
  • Advanced secretarial and clerical abilities with a history of high performance.
  • Documented experience as a strong performer in current and past positions.

Nice to have

  • Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification, etc.)
  • Event Planning and Coordination.