**Body Controls Software Program Coordinator **
We made history and now we work to transform the future – for our customers, our communities and our families. You'll see your work on the road every day, helping people move freely and pursue their dreams. At Ford, you can build more than vehicles. Come build what matters.
Ford’s Electric Vehicles, Digital and Design (EVDD) team is charged with delivering the company’s vision of a fully electric transportation future. EVDD is customer-obsessed, entrepreneurial, and data-driven and is dedicated to delivering industry-leading customer experience for electric vehicle buyers and owners. You’ll join an agile team of doers pioneering our EV future by working collaboratively, staying focused on only what matters, and delivering excellence day in and day out. Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.
**In this position... **
The Body Controls Software Applications team is responsible for delivering vehicle-level features and functions that our customers desire. The Program Coordinator will be responsible for managing the global engineering projects and supporting the leadership team in administrative tasks, enabling Ford Motor Company to create must-have products and services.
What you'll do...
Collaborate with engineering and key business partners to identify, improve and document processes that affect Body Controls. Provide expertise on required departmental processes, procedures, and policies.
Participate as an adjunct member of the Body Controls Managers’ leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Lead operational aspects of the Body Controls organization, including but not limited to:
- Communication
- Cross-functional cadence and agenda management
- SharePoint and Confluence design and administration
- OT forecasts, approval, and tracking actuals
- Travel budget forecasts and tracking actuals
- Coordinating and executing records retention annual file review (AFR) and DRIM requirements
- Mapping and communicating upcoming organizational deliverables and deadlines
Track upcoming Program Milestones that Body Controls must deliver to, and support the team to ensure team alignment and preparedness going into official milestone reviews
Act as Vehicle Coordinator for department test vehicle fleet, responsible for maintaining vehicle budget, fleet maintenance and repairs, department drive authorization letters
Maintain key operational documentation, including organizational charts, rosters, department vacation calendars, department records inventory matrix (DRIM), etc.
Coordinate travel arrangements (transportation, accommodations, agenda) based on the Body Controls Managers’ travel needs and preferences. Manage sophisticated itineraries and updates. Complete related expense reports.
Manage Body Controls Managers’ daily schedule/calendar, meeting notices and agendas. Resolve scheduling conflicts in a timely manner and issue new meeting notices, often involving global personnel/locations
Coordinate team meetings and events such as team/staff meetings, all-hands meetings, off-sites, team gatherings, etc.
Identify the preferred method of support for the Body Controls Managers and team members, appropriately accommodating their working style. Partner with the team members to help them be efficient and effective with their time, maintaining strong and consistent communications.
Assist with special projects as needed
You'll have...
- Bachelors Degree or equivalent combination of relevant education and experience.
- 2+ years of Business Office or equivalent experience
- 2+ years of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology
- 2+ years of experience experience using Microsoft Office, SharePoint, and Jira
Even better, you may have...
- 3+ years’ experience as an executive assistant supporting senior leader(s)
- Displays high degree of professionalism in order to maintain confidential information, deal with people considerately, and help establish strong relationships and positive communication
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
- Excellent writing, editing, and proofreading skills
- Ability to work collegially within a team environment in an open concept office area.
- Excellent teamwork, leadership, interpersonal and communication skills
- Knowledge of Ford Systems and Processes (GPDS Milestones, SharePoint, Atlassian Jira Cloud, Confluence, MS Teams)
ou may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply! As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including: • Immediate medical, dental, vision and prescription drug coverage • Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more • Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more • Vehicle discount program for employees and family members and management leases • Tuition assistance • Established and active employee resource groups • Paid time off for individual and team community service • A generous schedule of paid holidays, including the week between Christmas and New Year’s Day • Paid time off and the option to purchase additional vacation time. This position is salary grades 6-8 and ranges from $74,300-$166,200.,
Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value. For more information on salary and benefits, click here:
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #LI-Hybrid #LI-JS1