Overview
If you thrive in a fast-paced, highly visible environment—and love bringing clarity, momentum, and connection to complex creative work—this role is for you! Xbox Design is looking for an Executive Business Administrator to support a CVP of Design, helping them stay focused on what matters most, keep cross-functional teams aligned, and move design priorities forward with confidence.
You’ll be a trusted partner to the CVP of Design—anticipating needs, navigating shifting priorities with thoughtful judgment, and helping create a operating rhythm across a dynamic and creative organization. From supporting design leadership engagements to coordinating across product, engineering, and partner teams, you’ll play a key role in keeping the organization running smoothly and effectively. If you’re proactive, highly organized, people-first, and energized by enabling creative teams to do quality work, this role could be a fit.
The candidate brings a positive, can-do mindset,attention to detail, and a collaborative spirit. You enjoy building relationships across diverse partners—from designers and researchers to engineers and senior leaders—and are comfortable operating in ambiguity while driving clarity and structure. You’ll have a meaningful impact by creating the space for design leadership and teams to focus on delivering world-class, player-centered experiences.
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. Within Xbox, we channel that mission into creating engaging, inclusive experiences that bring joy and connection to players around the world. As employees, we embrace a growth mindset, push creative boundaries, and collaborate deeply to bring innovative ideas to life. Each day, we build on our values of respect, integrity, and accountability to foster a culture where everyone can thrive—at work and beyond.
Responsibilities
Responsibilities
Calendar Management: Drives strategic calendar and time planning for the CVP —aligning priorities, key commitments, and business rhythms so leaders can stay focused and move fast.
Resource Management: Owns discretionary budgets (morale, travel, training) and partners closely with Finance to keep spending smooth and compliant—supporting expense management, POs/SOWs, tracking, and vendor readiness (including interim approvals as needed).
Rhythm of Business (ROB): Helps shape and run an effective ROB—partnering with leaders and the Xbox Business Support Team to build, maintain, and evolve the operating cadence; drives weekly leadership meetings and monthly team huddles from prep to follow-through.
Project Ownership: Owns projects end-to-end across competing timelines—bringing structure, momentum, while continuously improving how the team works.
Discipline Growth & Development: Plays an active role in the Business Support community—sharing best practices, building team culture, and staying curious through continuous learning that scales across the organization.
Leadership: Leads with effective executive presence and steady judgment—building trust quickly, influencing across teams, and staying calm and effective in fast-changing moments.
Team Management Support (Headcount & Onboarding/Offboarding): Owns onboarding/offboarding support (equipment, distribution lists, security groups) and serves as a go-to partner for employees, vendors, and interns; teams with EAs and Chiefs of Staff on headcount reporting, transfers/departures, and tool transactions—partnering with Finance to keep data accurate and current.
Event Coordination & Logistics: Owns end-to-end morale events and logistics—coordinating partners, driving key actions to completion, and wrapping with budget tracking plus attendance/results reporting.
Cross-Functional Collaboration: Builds cross-functional partnerships that help the team execute—synthesizing inputs for leaders, communicating clearly with stakeholders, and modeling Microsoft values of Respect, Integrity, and Accountability.
Travel & Operational Support: Supports travel planning and logistics as needed—helping leaders stay prepared, organized, and ready for what’s next as priorities and schedules shift. Create clear, consistent operational communications and guidance (e.g., expense reporting expectations, approvals, and purchasing/PO workflows) so the team can execute smoothly and stay aligned with policy.
Embody our culture and values.
Qualifications
Qualifications
Required/minimum qualifications
- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Additional or preferred qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Proven ability to collaborate effectively with partner orgs and teams.
Demonstrated planning, organizational, time management and problem-solving skills.
Effective communication skills to effectively collaborate with team members and stakeholders at all levels of the organization.
Ability to react with appropriate urgency to situations and requests.
Prior experience utilizing internal administrative tools (Cytric, Employee Central, Copilot, Xcarrier, iCims, Power BI, IDWeb).
Familiarity with MS administrative policies and procedures .
Proficiency with Microsoft productivity software including Outlook, all office suite programs, SharePoint, One Note, Teams, Employee Central, My Order.etc
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about **requesting accommodations.**