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**Job Function: **
Business Support
**Job Sub Function: **
Administration & Secretarial
Job Category:
Professional
All Job Posting Locations:
Zug, Switzerland
Job Description:
We are recruiting a Contract Specialist to join the Contracts and Record Information Management team within the Campus Switzerland Office, part of the Innovative Medicine Principle Operations (IMPO) organization.
In this role, you will be responsible for ensuring the efficient, compliant execution and management of corporate documents and contracts, leveraging digital tools and standardized processes to support business operations. You will collaborate with legal and cross-functional stakeholders contributing to operational excellence, digitalization and risk mitigation.
Key Responsibilities:
Contract Execution
- Coordinate execution of corporate documents and selected contracts using electronic and wet signature processes
- Manage digital routing of agreements through approved tools, ensuring compliance with signature governance and alignment with internal policies
End-to-End Process Management
- Oversee the full lifecycle of contract execution, including signatures and legalisations.
- Track and manage requests to ensure timely completion and adherence to deadlines
Digital Repository & Data Management
- Maintain an accurate and up-to-date contract repository (e.g., ICD database)
- Ensure completeness, traceability, and accessibility of records to support audit readiness
Stakeholder Collaboration
- Partner with Legal and internal stakeholders to provide guidance on contract execution processes
- Act as a reliable point of contact, ensuring clear communication and efficient coordination
Continuous Improvement & Digitalization
- Identify opportunities to enhance, streamline, and digitize contract and records processes
- Contribute to improving workflows, tools usage, and overall operational efficiency
Skills & Competencies
- Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
- High attention to detail with a strong focus on accuracy and compliance
- Excellent communication and stakeholder management capabilities
- Proactive, solution-oriented mindset, able to work in a fast-paced, cross-functional environment
- Strong ability to manage and maintain structured data in digital repositories
- Interest or experience in process digitalization, automation and continuous process improvement
Qualifications:
- Bachelor’s degree in Business Administration, Legal or related field.
- 2-4 years of experience in contracts management or a related role.
- Experience with electronic signature platforms
- Fluency in English is required
- Organized and detail-oriented
- Good communication and interpersonal skills to work optimally with cross-functional teams and Senior Leaders.
- A proactive and collaborative mindset
- Proficiency in MS Office Suite.
- Experience working within large, complex corporate environments
**Required Skills: **
Administrative Support, Business Behavior, Detail-Oriented, Execution Focus, Teamwork
Preferred Skills:
Business Writing, Communication, Customer Centricity, Data Capturing, Microsoft Office, Office Administration, Organizational Knowledge, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing