About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary At Rivian, we support our people by running the business of HR effectively—using tech-forward design to deliver seamless, scalable services that make work easier. As an Employee Experience Specialist, you are a primary touchpoint ensuring a positive employee experience. You will manage inquiries via ServiceNow, chat, and in-person walk-ups to resolve foundational needs on the spot and intelligently triage complex cases to our Employee Experience Partners and COEs (Centers of Excellence). Through this work, you will also translate data and inquiry trends into actionable content. You will build and refine the self-service resources that empower our workforce to find answers instantly, making our support model more scalable and effective. Responsibilities Empathetic Resolution: Serve as the primary human touchpoint for basic benefits, payroll, policy and general HR inquiries. You’ll manage the full case lifecycle—from triage to final resolution—ensuring complex topics are simplified into clear, "human" language so every employee feels heard and supported. Operational Excellence: Meet and exceed quality standards (SLAs and CSAT) while maintaining strict confidentiality. You don’t just hit metrics; you drive the quality of our responses to ensure a world-class service delivery model. Content Advocacy: Actively build and maintain our "Open Access" self-service portal resources. You will write, edit, and audit knowledge base articles and chatbot responses, turning daily insights into scalable resources that empower employees to find answers instantly. Data Stewardship: Maintain high data acumen by accurately tracking case trends and transaction records in Workday and ServiceNow. You will use this data to flag recurring issues and propose the process or automation improvements that make work easier for everyone. Seamless Escalations: Partner closely with Tier 2 COEs (LOA/ADA, Talent, Rewards, and Performance). When a case requires a specialist, you ensure it is transitioned with full context and documentation, maintaining a frictionless experience for the employee. Lifecycle Support: Execute critical "moments that matter," including onboarding (I-9s, background checks), job changes, and offboarding. You’ll ensure every transaction is handled with the urgency, accuracy, and compliance Rivian requires. Qualifications Experience: 2+ years in HR Shared Services, People Operations, or a high-volume customer-centric environment. Technical Fluency: Hands-on experience with Workday and ServiceNow (or similar HCM/ticketing systems) is strongly preferred. You should be comfortable navigating complex systems to research and process transactions. Writing & Communication: Exceptional verbal and written skills. You can take a complex policy and simplify it for a knowledge base resource or a quick chat response. Analytical Mindset: You are self-motivated to find root causes. If you see a trend in the data, you take the initiative to solve it at the source rather than just closing the ticket. Bias for Action: You thrive in fast-paced, sometimes ambiguous environments. You can prioritize a walk-up while managing a chat queue without losing your attention to detail. Education: Bachelor’s degree in HR, Business Administration, or equivalent experience preferred. Bonus: Experience with Knowledge Base Authoring or Technical Writing, Familiarity with Payroll/Benefits Cycles Pay Disclosure The hourly range for this role is USD 27.31 - 30.34 for Illinois based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. You can apply for this role through careers.rivian.com (or through internal-careers-rivian.icims.com if you are a current employee). This job is not expected to be closed any sooner than July 14, 2026. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services.
Employee Experience Specialist
This role focuses on providing HR support and enhancing the employee experience by managing inquiries through systems like ServiceNow and Workday, maintaining self-service resources, and analyzing inquiry trends to improve processes. It is not directly involved in AI/ML development.
What you'd actually do
- Serve as the primary human touchpoint for basic benefits, payroll, policy and general HR inquiries.
- Meet and exceed quality standards (SLAs and CSAT) while maintaining strict confidentiality.
- Actively build and maintain our "Open Access" self-service portal resources.
- Maintain high data acumen by accurately tracking case trends and transaction records in Workday and ServiceNow.
- Partner closely with Tier 2 COEs (LOA/ADA, Talent, Rewards, and Performance).
Skills
Required
- HR Shared Services
- People Operations
- customer-centric environment
- Workday
- ServiceNow
- writing skills
- communication skills
- analytical mindset
Nice to have
- Knowledge Base Authoring
- Technical Writing
- Payroll
- Benefits Cycles