Meta is seeking an experienced Executive Administrative Partner to join the scaled administrative support team of the President & Vice Chairman. This role provides onsite support to the President & Vice Chairman in the DC office, with potential calendar support of another executive. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy onsite coordination. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time and onsite in Washington, DC.
Responsibilities
Onsite administrative support and tasks, in-office and at event based locations Support onsite team and leader needs Space planning support and management In-person meeting coordination including room set-up and clean-up, catering, and attendee management Small and large scale event coordination, managing multiple stakeholders and inputs Support coordination of both domestic and international travel arrangements Prepare expense reports and purchase requisitions Manage conference room operations and oversee storage needs Travel to support large off-sites as needed Ad hoc errands/projects for office as needed Occasional domestic and international travel, as needed
Qualifications
4+ years of relevant experience providing administrative support to 1 or more executives 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 4+ years of relevant calendar management and expense report management experience for 1 or more executives Experience prioritizing multiple projects Experience with Microsoft Office and Google Suite Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements) Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews) Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies Prior or current experience supporting VP's at large scale tech company Consistent track record of ensuring confidentiality and discretion in all partnerships Experience driving events and fostering team morale Demonstrates attention to detail, responsible, proactive, drives tasks to completion Experience independently managing projects, multi-tasking, and changing direction quickly if needed Experience building and maintaining trust with leadership and partners Experience collaborating and partnering closely with other administrative professionals and key cross functional partners Experience in a multi-staff office environment Project management experience Experience building, managing and influencing cross-functional business stakeholder relationships Experience managing logistics across multiple teams BA/BS Degree