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ClickUp is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Global Vice Presidents within the PLGTM organization. The ideal candidate excels at managing complex calendars, coordinating travel, handling correspondence, and ensuring seamless daily operations. This role requires exceptional attention to detail, strong communication skills, and the ability to multitask in a fast-paced environment.
The Role:
- Operate with a high degree of autonomy; assess incoming requests, set priorities, and make day-to-day decisions to keep executives aligned and moving, escalating only when needed.
- Oversee complex calendar and meeting management for executive leaders, including scheduling, preparing agendas, coordinating logistics, and capturing meeting notes to ensure efficient operations.
- Coordinate domestic and international travel arrangements, manage accommodations and itineraries, and proactively handle changes or issues as they arise.
- Support event planning and coordination, including organizing internal meetings and team offsites; manage logistics and collaborate with stakeholders to ensure successful execution.
- Handle executive communications by proactively managing correspondence, emails, and requests, and surfacing critical issues or opportunities requiring leadership attention.
- Prepare, edit, and organize documents, reports, and compelling presentation materials for meetings and company initiatives.
- Collaborate with administrative professionals and cross-functional teams to align on processes and ensure seamless support across the organization.
- Exercise discretion and maintain confidentiality while handling sensitive information.
Qualifications:
- 5+ years of experience as an Executive Assistant supporting multiple executives simultaneously.
- Demonstrated ability to execute with limited direction; strong judgment in knowing when to decide independently vs. when to escalate.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Google Apps, particularly Google Calendar, and Google Docs, Google Sheets (bonus if proficient in ClickUp)
- Demonstrated ability to manage complex calendars and coordinate executive travel logistics.
- A proactive problem-solver with a high degree of attention to detail.
**Preferred Working Hours: **This role operates in a fast-paced environment, requiring flexibility and responsiveness. While we welcome candidates from various time zones, preference will be given to those who can align their working hours with Pacific Standard Time (PST) to support our leadership team effectively.
Unsure if you meet all the qualifications of this job description but are deeply excited about the role? We hire based on ambition, grit, and a passion for improving the way people work. If you think ClickUp is the company for you, we encourage you to apply!
At ClickUp, we assess every candidate based on the potential impact they can have. We hire the best people for the job and support each person’s journey to build their boldest career.
**Equal Opportunity Employer **
ClickUp is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
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Please note we are unable to sponsor or take over sponsorship of an employment visa for roles outside of engineering and product at this time. Sponsorship for engineering and product roles is not guaranteed, but is instead based on the business needs for that specific role at that time. Please reach out to the recruiter with any questions.
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