Executive Assistant

Johnson & Johnson Johnson & Johnson · Pharma · Miami, FL +1

This role is an Executive Assistant at Johnson & Johnson, supporting an International Vice President. Responsibilities include managing schedules, travel arrangements, expense reports, procurement processes, and coordinating meetings and events. The role also involves collaborating with other administrative assistants and training new team members. A high school diploma, 6 years of experience, and proficiency in English and Spanish/Portuguese are required, along with advanced Microsoft Office and communication tool skills.

What you'd actually do

  1. Supervise and coordinate overall administrative activities for Janssen International Vice President.
  2. Manage and maintain executive's schedule (VP).
  3. Travel arrangement such as: issue the ticket using approved agencies, book hotels, set up ground transportation and fill out the subscription for Congresses as needed.
  4. Prepare expense reports through with documentation for IVP as needed.
  5. Support in Procurement process, working with internal systems to create vendors, open requests for purchase orders, pay vendors and process invoices.

Skills

Required

  • Advanced skills in writing, reading and speaking in English and Spanish or Portuguese
  • Excellent verbal and written communication skills
  • Outstanding interpersonal skills
  • Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook)
  • Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites)
  • Demonstrate discipline, organization and positive "can do" attitude.
  • Capable of working well in a dynamic environment.
  • Good interpersonal relationships and a team player

Nice to have

  • An Associate or Bachelor's degree is preferred