We are looking for a motivated Executive Assistant to provide administrative support to our Vice President (VP) of Engineering
The Challenge
- Act as a trusted partner to your Executive, understand key initiatives and priorities of the VP’s organization, to be able to prioritize requests.
- Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure the VP stays focused on key priorities.
- Coordinate a range of meetings and events, including internal executive meetings and organization-wide training.
- Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity.
- Draft, assess, and distribute company-wide communications on behalf of the executive.
- Manage complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs.
- Handle the executive's meeting agenda, minute-taking, and successful execution of action items.
Partner closely with our Strategy and Operations team to deliver best-in-class support, including:
- Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action.
- Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs).
- Organize and support candidate interviews, new hires, contractors, and employees' onboarding process, working cross-functionally to ensure optimal experience.
- Build and maintain collaboration and close partnership with the leadership team, cross-functional teams, and Executive Assistants.
- Maintain organization charts, and other support collaterals up to date.
- Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up as needed.
- Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.
What is needed to succeed
- Exceptional organizational skills and attention to detail.
- Proven experience engaging with executives and employees across all levels (5 years+ or equivalent) within a fast-paced, dynamic, global setting.
- Self-starter and self-motivated, energetic, proactive, resourceful.
- Collaborative attitude, demonstrating strong professionalism, and capable of maintaining confidentiality and handling sensitive information with integrity. Community-building mentality.
- Flexibility and exceptional ability to prioritize conflicting demands and make decisions with minimal direction.
- Ability to connect & executive presence, appropriately representing your VP’s style of communication.
- Excellent communication (written and verbal) and interpersonal skills, ability to multitask and timely follow-through.
- Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools.
- Be forward-looking and planned in approaches.
- Effective consultative method for problem-solving and capability to achieve results with limited oversight.
- Demonstrates competence, practical approach, and effective communication skills, with executive experience and strong interpersonal abilities to engage various audiences and build relationships.
About Adobe
Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.
Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.
** Let’s Adobe together**
At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.
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Expected Pay Range:
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $84,200 -- $174,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
State-Specific Notices:
California:
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.
Colorado:
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.