Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.
We are seeking an experienced, exceptionally strong Executive Assistant to support the Vice President, Content - Japan and other leaders within the Content team.
The successful candidate will be self-motivated, proactively tackle challenges, plan accordingly, be quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to place a strong emphasis on organization and an unwavering attention to detail at all times. This is a very demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative. This role is based in Tokyo and requires fluency in both Japanese and English.
Responsibilities include, but are not limited to:
- Proactively complete calendar management which includes scheduling meetings (both internally and externally), managing scheduling conflicts, prioritization, and confirming meetings multiple weeks to months in advance
- Complete travel management starting with identifying business impactful travels in advance. Also includes booking travel, organizing trip itineraries, and coordinating logistics for office and external visits. Coordinating detailed and sometimes challenging travel arrangements (domestic and international), maintaining passport, visas, global entry, as well as keeping the leaders aware of travel restrictions and proactively scheduling and completing any and all applicable appointments and paperwork before and during travel
- Manage and process expense reports with accuracy and compliance, ensuring timely reimbursements and financial reporting
- Plan team and cross-functional offsites through coordination with all possible partners such as hotels, vendors for lodging, catering, flights, A/V, and transport
- Establish and maintain strong partnerships with cross-functional admins
- Work independently and remotely from the leaders
- Consistently maintain flexibility and openness to take on additional tasks as necessary or assigned, and consistently seek opportunities to support and enable the Content team to achieve maximum efficiency and output
Qualifications:
- 10+ years of experience as an Executive Assistant; experience working with Senior Leadership, and supporting multiple leaders at the same time is a must
- Fluency in written and verbal communication in both Japanese and English
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Groups, and Sheets)
- Exceptionally strong attention to detail
- Event organization experience
- Anticipate and resolve scheduling conflicts effectively and proactively
- Responsive and able to work flexibly across multiple time zones
- Able to stay calm under pressure and work on short deadlines
- Strong organization skills with the ability to prioritize and switch easily between tasks
- Experience in leading projects (in coordination with the business and other Executive Assistants & Administrative Assistants) and ability to balance multiple complex projects simultaneously
- Independent worker with strong judgment and the ability to prioritize and respond accordingly, sometimes without direction from the executives
- Possess excellent judgment - High level of discretion and the ability to maintain confidential information
- A team player who operates with urgency in an extremely fast-paced, ever-changing environment, with the ability to multitask
Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
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私たちは、多様性が強いチームを育む基盤であると考え、雇用主として機会平等を推進しています。多様性とインクルージョンを重視し、真摯な姿勢でその推進に取り組んでいます。人種、民族、宗教、肌の色、出身地、性別、性自認、性表現、性的指向、年齢、婚姻状況、軍歴、障害の有無に関わらず、一切の差別を行いません。