Global Real Estate and Facilities (GREF) organization is looking for an Executive Assistant to work in a fast-paced, high-impact, exciting, and growing organization. We are looking for someone who is bright and self-motivated with a proven history of high performance, high integrity, and the ability to build trust amongst the team and company-wide. This role supports two executives and is located in Seattle, WA.
This role requires attention to detail, high organizational skills, and the ability to understand business priorities. A good sense of humor is critical, as is flexibility and reliability. It’s a busy work environment, and you'll need to possess the skills to complete complex tasks and projects quickly, have the business acumen to react with appropriate urgency to emerging situations, and be comfortable enough with ambiguity to be able to take effective action without having to know the complete picture. You will be self-driven, able to work with minimal oversight and guidance.
This role requires five (5) days a week in office.
Key job responsibilities
- Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
- Proactively manage executive calendars with accuracy, attention to detail, and proper allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
- Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
- Organize and manage meetings, events, offsites, and team-based programmatic events.
- Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources, for the leadership team.
- Support the annual operational planning process, business planning, and performance review cycles.
- Track and help drive completion of key deliverables and follow up on open items.
A day in the life Team Culture Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
Work/Life Balance Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
Mentorship and Career Growth Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
Basic Qualifications
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
Preferred Qualifications
- Experience in a fast-paced, high-tech company
- Experience managing budgets
- Experience managing teams
- Experience working in a matrixed organization
- • Demonstrated usage of generative AI tools to enhance workflow efficiency, with a willingness to learn effective prompting and evaluation practices
- • Ability to recognize opportunities where generative AI could enhance products, workflows, or customer experiences
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually