Executive Assistant/senior Executive Assistant

Salesforce Salesforce · Enterprise · San Francisco, District of Columbia - Washington, California - Palo Alto, Georgia - Atlanta, Indiana - Indianapolis, CA

Salesforce is seeking an Executive Assistant to support their top executives. This role involves managing schedules, coordinating meetings, booking travel, and assisting with administrative tasks. The ideal candidate will have strong organizational, communication, and project coordination skills, with at least 5 years of administrative experience, preferably in a global software organization. Experience with virtual meeting platforms and Google Suite is required, with Quip, Slack, Salesforce, and Tableau being a plus. The role emphasizes teamwork, attention to detail, and the ability to partner with senior management in a fast-paced environment. While Salesforce uses AI tools in recruiting, this role itself is not directly involved in AI/ML development.

What you'd actually do

  1. Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  2. Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
  3. Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  4. Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
  5. Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.

Skills

Required

  • Administrative experience
  • Attention to detail
  • Organization
  • Process management
  • Virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts)
  • Teamwork
  • Relationship management
  • Project Coordination
  • Verbal communication
  • Written communication
  • Google Suite (Gmail, Docs, Drive, GMeet)

Nice to have

  • Quip
  • Slack
  • Salesforce
  • Tableau
  • Customer centric orientation
  • Agility and flexibility
  • Ability to manage projects under pressure and meet deadlines
  • Continuous learning
  • Comprehend global company DNA
  • Handle confidential material with discretion
  • Clear, thorough, and specific communication with follow-through

What the JD emphasized

  • MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week).
  • Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  • Strong relationship management skills, ability to build a personal network throughout the company.
  • Project Coordination experience needed at an intermediate complexity.
  • Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Experience partnering with senior management in a fast paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
  • Must be in one of the listed locations and open to being hybrid in office 3 days per week.