Executive Assistant to the VP Engineering - Paris

Mistral AI Mistral AI · AI Frontier · Paris, France · Corporate

Executive Assistant to support the Head of Engineering in a fast-paced AI startup environment. Responsibilities include calendar management, correspondence, document preparation, travel arrangements, and acting as a point of contact. Requires strong organizational skills, discretion, and fluency in French and English.

What you'd actually do

  1. Manage the Head of Engineering’s calendars, including scheduling meetings, appointments, and travel arrangements.
  2. Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
  3. Prepare and manage documents, presentations, reports, and agendas for meetings.
  4. Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
  5. Manage and maintain office systems, including filing systems and databases.

Skills

Required

  • Proven experience as an Executive Assistant or similar role supporting C-level executives
  • Excellent verbal and written communication skills - Fluent in french & english
  • Strong organizational skills with the ability to multitask and manage competing priorities
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite
  • Ability to maintain a high level of confidentiality and discretion
  • Strong problem-solving skills and the ability to think proactively
  • Fluent in French and English

Nice to have

  • Interest for AI
  • Worked in a tech company
  • Already worked with a VP engineering