Executive Assistant to VP of Engineering (contractor)

Mistral AI Mistral AI · AI Frontier · Paris, France · Corporate

Executive Assistant to the VP of Engineering at Mistral AI, a company focused on democratizing AI through open-source models and products. The role involves managing calendars, correspondence, documents, meetings, and travel, acting as a liaison, and assisting with projects. Requires strong organizational, communication, and problem-solving skills, with proficiency in MS Office and Google Suite. Experience supporting tech leadership is a plus.

What you'd actually do

  1. Manage the VP of Engineering’s calendar, including scheduling meetings, appointments, and travel arrangements.
  2. Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
  3. Prepare and manage documents, presentations, reports, and agendas for meetings.
  4. Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
  5. Manage and maintain office systems, including filing systems and databases.

Skills

Required

  • Proven experience as an Executive Assistant or similar role supporting C-level executives
  • Excellent verbal and written communication skills: Fluent in French and English
  • Strong organizational skills with the ability to multitask and manage competing priorities
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite
  • Ability to maintain a high level of confidentiality and discretion
  • Strong problem-solving skills and the ability to think proactively

Nice to have

  • Experience supporting Tech Leadership