Overview
As the Executive Business Administrator to the Corporate Vice President of Security for AI (SAI), you’ll drive operational excellence while working closely with senior leadership in a fast-paced, high-trust environment. Security for AI (SAI) is part of the Microsoft Security organization, which advances security across digital platforms, devices, and clouds in customers’ heterogeneous environments while also protecting Microsoft’s internal estate. This position calls for resilience, organization, and an innovative mindset as you partner across the company to support business priorities and empower your team. You will play a pivotal role in helping the CVP and the organization run efficiently, providing insight and solutions where it matters most.
Your expertise will drive the success of projects, events, and team experiences that set the standard for business support throughout Microsoft. This is an opportunity to grow your impact, collaborate with diverse teams, and help shape a culture of excellence.
At Microsoft, our mission to empower every person and every organization on the planet to achieve more guides how we partner with customers to deliver trusted, impactful solutions. With a growth‑mindset culture, we innovate responsibly and measure success by shared progress, people, teams, and customers. Join us to do meaningful work that changes the world and helps shape what’s next for everyone.
Responsibilities
In the position of Executive Business Administrator, you will support the CVP by performing a variety of complex administrative work including, but not limited to:
Calendar & Strategic Time Management
- Proactively manage and prioritize a complex, rapidly changing calendar to ensure the CVP remains focused on key business priorities.
- Ensure the CVP is well-prepared, efficient, and punctual for all meetings and engagements.
- Partner closely with the SAI Chief of Staff, Leadership Team, and key stakeholders to optimize strategic time allocation.
- Align leadership rhythms, customer, and partner engagements with the CVP’s calendar, ensuring seamless coordination of commitments.
Travel & Meeting Logistics
- Plan and coordinate domestic and international travel, including detailed logistics aligned with business and cultural protocols.
- Support travel needs for the CVP and accompanying team members.
- Partner in planning and executing meeting logistics tied to travel and key engagements.
Operational & Administrative Support
- Manage and maintain SAI team aliases.
- Support headcount and space planning, including creating PCNs and maintaining employee records in systems such as Employee Central.
- Prepare, review, and process business expenses for the CVP and Leadership Team.
Budget & Event Management
- Oversee morale budget planning, tracking, and spending.
- Plan and support team and business events, including global offsites, morale initiatives, and corporate events.
Team Support & Leadership
- Provide support to the broader SAI organization and admin community.
- Coach and mentor full-time and vendor administrators as needed.
Qualifications
Required Qualifications:
- 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Preferred Qualifications
- 10+ years of experience supporting senior leaders in fast-paced, complex environments, with the ability to anticipate needs and exercise sound judgment on their behalf.
- Experience collaborating with business leaders, Chiefs of Staff, and cross-functional administrative partners.
- Experience supporting global, distributed teams and adapting to evolving priorities in ambiguous environments.
- Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration platforms (e.g., Teams, SharePoint, OneNote or similar).
- Familiarity with internal systems such as Employee Central, HR Insights, MyExpense2, MyOrder, MyDevice, MyTravel, MSS, and Talent Hub.
- Ability to work independently while taking initiative and adapting to changing priorities.
- Demonstrated problem-solving skills and follow-through, with attention to detail and a commitment to delivering high-quality results.
- Effective organizational, written and verbal communication, interpersonal, and collaboration skills.
#MSFTSecurity
Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $33.89 - $67.16 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $45.67 - $73.65 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about **requesting accommodations.**