Overview
We’re shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact.
The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency.
This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities.
The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.
Responsibilities
Executive Calendar & Time Management
- Own strategic calendar management, aligning leader time with business priorities
- Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
- Ensure leaders are well-prepared with agendas, briefing materials, and logistics
Executive & Stakeholder Engagement
Serve as a trusted partner and representative of leadership with internal and external stakeholders
Facilitate cross-organizational communication and information flow
Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making
Operational Excellence & Rhythm of Business (ROB)
- Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
- Track follow-ups and action items to ensure alignment and execution across teams
- Continuously improve processes and operational efficiency
Cross-Functional Collaboration
- Build strong partnerships across teams to support organizational initiatives
- Navigate ambiguity and drive alignment in a highly matrixed environment
- Act as a liaison across organizations to support priorities and business outcomes
Travel & Logistics Management
- Coordinate complex domestic and international travel, including itineraries and logistics
- Provide real-time support to leaders during travel and manage escalations as needed
Events & Team Engagement
- Plan and execute team events, leadership meetings, and offsites
- Manage vendors, logistics, budgets, and communications to deliver high-quality experiences
Resource & Budget Management
- Support budget tracking, expenses, and procurement processes
- Ensure compliance with company policies and financial guidelines
Organizational Support & Culture
- Contribute to a positive, inclusive, and collaborative team culture
- Support onboarding/offboarding and team operations
- Mentor peers and share best practices within the Business Support community
** Other**
Embody our culture and values
Qualifications
- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Additional or preferred qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.
Calendaring expertise, including managing complex schedules across senior leaders and time zones.
Highly detail‑oriented with the ability to anticipate needs and think several steps ahead.
Proven ability to act with a strong sense of urgency, balancing speed with accuracy.
Self‑motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.
Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum.
Executive presence and strong business acumen
Experince in organizational and prioritization skills
Effective communication and stakeholder management
Expeience to influence and collaborate across teams
Expereince in Project and event management expertise Budgeting
#EandEjobs
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about **requesting accommodations.**