About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary At Rivian, we are tasked with providing a world-class environment for our employees and visitors. As the Specialist, Facilities Operations, Services, you will serve as the tactical lead for our site-wide facility programs, with a heavy emphasis on On-Site Waste Logistics and Material Flow. You will act as the "boots-on-the-ground" auditor and the secondary Point of Contact (POC) for our 3rd-party vendors. Your mission is to ensure that our service partners execute their Statement of Work (SOW) to the letter, maintaining consistent data integrity, financial accuracy, and a constant state of audit-readiness across the facility. Responsibilities Vendor Governance: Act as the daily tactical lead for the On-Site Waste vendor and other 3rd-party facility contracts. Audit labor levels, equipment uptime, and adherence to internal Service Level Agreements (SLAs). Data & Financial Audit: Ensure vendors are accurately capturing all required data points at the source. Cross-reference vendor logs against hauler weights to protect commodity revenue and validate all facility service invoices. Maintain Site Standards: Conduct regular inspections of waste areas and vendor work zones. Hold cross functional partners accountable for 5S (Sort, Set in Order, Shine, Standardize, Sustain) standards, spillage control, and dock cleanliness to ensure the site is always "tour-ready." Process Optimization: Identify gaps in current processes and transition reactive vendor requests into scheduled, predictable routes. Lead training initiatives and use "Gemba" walks (on-site observations) to identify and resolve waste contamination. Operational Liaison: Serve as the first line of defense for daily operational hurdles, escalating only high-level decisions and performance summaries to the Project Manager. Safety Oversight: Monitor vendor safety compliance in the field, ensuring 100% adherence to Personal Protective Equipment (PPE) requirements and Material Handling Equipment (MHE) certifications. Qualifications Experience: 5+ years in Facilities Operations, Industrial Logistics, or Vendor Management, preferably in a high-volume, 24/7 manufacturing environment. Audit Mindset: Proven ability to verify 3rd-party data, identify "wasteful spend," and hold partners accountable to strict contract terms. Software Proficiency: High proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and Google Workspace (Sheets, Docs, Drive) for data reconciliation and team collaboration. Technical Knowledge: Strong understanding of industrial waste systems (compactors/balers) and internal "hub-and-spoke" collection models. Lean & Sustainability Awareness: Familiarity with Lean Manufacturing (Kaizen/5S), Environmental, Social, and Governance (ESG) reporting, and Zero-Waste-to-Landfill initiatives. Communication: Exceptional ability to translate complex field data into clear, concisensummaries for Facilities Leadership. Pay Disclosure The salary range for this role is USD 71,000 - 88,800 for IL based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus and equity awards. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. You can apply for this role through careers.rivian.com (or through internal-careers-rivian.icims.com if you are a current employee). This job is not expected to be closed any sooner than June 12, 2026. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services.
Facilities Operations Specialist, Services
This role focuses on managing facilities operations, specifically waste logistics and material flow, with a strong emphasis on vendor governance, data auditing, and process optimization within a manufacturing environment. It requires experience in facilities operations, industrial logistics, or vendor management, and familiarity with Lean Manufacturing principles.
What you'd actually do
- Act as the daily tactical lead for the On-Site Waste vendor and other 3rd-party facility contracts.
- Ensure vendors are accurately capturing all required data points at the source.
- Conduct regular inspections of waste areas and vendor work zones.
- Identify gaps in current processes and transition reactive vendor requests into scheduled, predictable routes.
- Monitor vendor safety compliance in the field, ensuring 100% adherence to Personal Protective Equipment (PPE) requirements and Material Handling Equipment (MHE) certifications.
Skills
Required
- Facilities Operations
- Industrial Logistics
- Vendor Management
- Data Auditing
- Process Optimization
- Microsoft Excel
- Google Workspace
- Lean Manufacturing
- ESG Reporting
- Waste Management
Nice to have
- Manufacturing Environment Experience
- Kaizen
- 5S
- Zero-Waste-to-Landfill
What the JD emphasized
- 5+ years in Facilities Operations, Industrial Logistics, or Vendor Management
- Proven ability to verify 3rd-party data
- High proficiency in Microsoft Excel
- Strong understanding of industrial waste systems
- Familiarity with Lean Manufacturing (Kaizen/5S), Environmental, Social, and Governance (ESG) reporting, and Zero-Waste-to-Landfill initiatives