Job Description:
Summary:
This role provides high‑level administrative support in a fast‑paced, dynamic environment. It requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. The position supports senior‑level management, handles confidential information, coordinates travel (domestic and international), manages calendars and expenses, and communicates with executives, clients, and internal teams. The ideal candidate is polished, proactive, highly organized, and able to thrive under pressure.
Qualifications:
- 3+ years of experience supporting a senior‑level manager
- Advanced proficiency in MS Office: Outlook, Word, PowerPoint, Excel
- Strong written and verbal communication skills
- Excellent organizational skills with strong attention to detail
- Ability to multitask in a fast‑paced environment
- Professional, polished presence with strong customer service orientation
- Strong phone, calendar management, and travel coordination skills
- Experience with expense reporting and working in dynamic, changing environments
- Ability to handle sensitive information with tact, diplomacy, and sound judgment
Responsibilities:
- Provide advanced, confidential administrative support to senior‑level management
- Communicate with executives and line management to gather and convey information
- Manage calendars, schedule meetings, and coordinate conference calls
- Arrange domestic and international travel, including securing visas
- Process and track expense reports
- Read, screen, and respond to incoming mail; ensure follow‑through on requests
- Liaise with external groups when coordinating events or executive travel
- Work with Sales to plan itineraries, coordinate points of contact, and support conference logistics
- Track speaking engagements, meetings, and conference calls in internal web‑based systems
- Assist with preparing presentations and shepherding them through publishing and compliance processes
- Coordinate production and delivery of materials for meetings and conferences
- Collaborate with other office assistants and provide backup support as needed
Shift:
1st shift (United States of America)
**Hours Per Week: **
40
Pay Transparency details
US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)
Pay and benefits information
Pay range
$25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.
Discretionary incentive eligible
This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
Benefits
This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.