About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary As a Leadership Administrative Partner, you are the operational glue for the Enterprise Technology leadership team. Supporting three key executives, you will act as a force multiplier, optimizing their most limited resource: time. You are a resourceful, independent, and quick-thinking navigator of a fast-paced environment, ensuring our ET leaders stay focused on scaling the technology that keeps the world adventurous. This role is based in Palo Alto (Hybrid: 2-3 days in-office) and reports directly to a VP within Enterprise Technology. Responsibilities Proactively manage complex, shifting calendars for three executives, identifying and resolving conflicts as they arise. Acting as both the gateway and gatekeeper, you leverage calendaring so that your executives are able to focus on team and company goals. Lead special projects for the ET org, including space planning, leadership offsites, team socials, and All-Hands logistics. Partner with teammates and EA peers to make the org successful including draft decks, reports, and team-wide emails with an eye for design and a "pulse" on the organization’s tone. Attend key leadership meetings to capture decisions and action items to drive accountability and follow-through for key initiatives. Partner with external vendors to schedule meetings and coordinate logistics for onsite meetings. Coordinate travel arrangements and create expense reports in a timely manner. Qualifications Bachelor’s degree or equivalent professional experience. 5+ years of experience as an Executive Assistant or Administrative Partner, specifically supporting multiple leaders in a high-growth tech environment. Advanced proficiency in Google Workspace (Sheets, Slides, Docs). Ability to quickly learn new software and utilize AI for efficiency. Highly organized, with an ability to prioritize under pressure and multi-task in a fast-paced environment. Positive attitude, strong business acumen, and demonstrated understanding of team and executive priorities. Ability to operate independently with a strong sense of self-motivation and a “get-it-done” attitude. Pay Disclosure Salary Range for this role is $84,600 - $105,000 for Palo Alto based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus and equity awards. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services.
Leadership Administrative Partner
This role supports Enterprise Technology leadership by managing calendars, leading special projects, drafting communications, and coordinating logistics. It requires strong organizational skills and experience supporting multiple executives in a fast-paced tech environment.
What you'd actually do
- Proactively manage complex, shifting calendars for three executives, identifying and resolving conflicts as they arise.
- Lead special projects for the ET org, including space planning, leadership offsites, team socials, and All-Hands logistics.
- Partner with teammates and EA peers to make the org successful including draft decks, reports, and team-wide emails with an eye for design and a "pulse" on the organization’s tone.
- Attend key leadership meetings to capture decisions and action items to drive accountability and follow-through for key initiatives.
- Coordinate travel arrangements and create expense reports in a timely manner.
Skills
Required
- Google Workspace (Sheets, Slides, Docs)
- Executive Assistant experience
- Administrative Partner experience
- High-growth tech environment experience
- Organization
- Prioritization
- Multi-tasking
- Fast-paced environment adaptability
Nice to have
- Bachelor's degree or equivalent professional experience
- AI for efficiency
What the JD emphasized
- 5+ years of experience as an Executive Assistant or Administrative Partner, specifically supporting multiple leaders in a high-growth tech environment.