You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership to support a fast-moving operational environment. This role is ideal for someone with strong organization, follow-through, and communication skills who can balance office administration with site-support coordination in a 24/7 critical environment. The attached source emphasizes disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and audit-ready documentation in support of site operations.
Key Responsibilities
Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
Help coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.
Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
Coordinate site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
Help maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.
Ideal Candidate Profile
3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments is preferred.
Comfortable supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.
Experience with work order systems, CMMS platforms, ticketing systems, or document management tools is a plus.
Associate’s or Bachelor’s degree in Business, Operations, Facilities, Administration, or related field preferred; equivalent experience also valued.
Skills and Competencies
Strong organizational skills with a high degree of attention to detail.
Strong communication and coordination skills across operational and administrative stakeholders.
Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
Strong follow-through and ability to maintain accurate records and documentation.
Service-oriented mindset with strong professionalism and responsiveness.
Ability to work independently while supporting a larger team environment.
Preferred Skills / Certifications
Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.
Familiarity with maintenance scheduling, vendor coordination, facilities support, or document control practices.
Experience maintaining audit-ready documentation in regulated or operational environments.
Exposure to data centers, critical facilities, plant operations, or technical service organizations is a plus.
Advanced Microsoft Office or similar business systems experience is preferred.
Physical Demands / Work Environment This role supports a mission-critical data center environment where regular attendance, responsiveness, and process discipline are essential. To perform these duties, you must be able to frequently walk, stand, sit, move through office and operational areas, and occasionally climb stairs or support light physical administrative tasks. These duties must be performed safely, with or without reasonable accommodation, to support the ongoing health and readiness of site operations. The attached source also reflects active site support, maintenance coordination, and occasional physical movement in an operational environment.
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Disclaimer:
Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.
Range and benefit information provided in this posting are specific to the stated locations only
US: Hiring Range in USD from: $97,500 to $199,500 per annum. May be eligible for bonus and equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
- Medical, dental, and vision insurance, including expert medical opinion
- Short term disability and long term disability
- Life insurance and AD&D
- Supplemental life insurance (Employee/Spouse/Child)
- Health care and dependent care Flexible Spending Accounts
- Pre-tax commuter and parking benefits
- 401(k) Savings and Investment Plan with company match
- Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
- 11 paid holidays
- Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
- Paid parental leave
- Adoption assistance
- Employee Stock Purchase Plan
- Financial planning and group legal
- Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC4