The PMO Manager leads a team of PMO professionals to drive consistent, high‑quality delivery across the business and a portfolio of programmes and projects. You will establish and own PMO standards and drive the adoption of this through the organisation, partnering with Delivery Lead, Product, Engineering, Finance, and Risk/Controls stakeholders. You’ll set the bar for planning discipline, risk management, and data quality.
Key responsibilities
PMO leadership and people management
- Lead, mentor, and develop a team of PMO analysts; establish goals, coaching cadences, and capability roadmaps.
- Define team ways of working, workload allocation, and service levels to support programs at varying maturity levels.
- Foster a culture of accountability, continuous improvement, and collaboration across business and technology.
Governance and operating model
- Design, implement, and continuously improve portfolio governance (stage gates, change control, benefits tracking).
- Maintain PMO standards, templates, and controls; ensure adherence to enterprise policies while enabling pragmatic agility.
Portfolio planning and delivery assurance
- Oversee integrated planning and dependency mapping across business areas, programmes and projects.
- Establish health checks and assurance routines; proactively identify delivery risks and intervene with recovery plans.
- Drive scope management discipline and manage cross‑initiative trade‑offs to protect strategic outcomes.
Resource management
- Maintain view on overall resource allocation within the organisation
- Partner with Finance on forecasting, capitalisation, budget tracking and benefits realisation.
Risk, issue, and dependency management
- Set standards for RAID quality and timeliness; ensure mitigation plans are actionable and tracked to closure.
- Manage dependencies and coordinate with senior stakeholders.
Reporting, analytics, and tooling
- Develop and monitor portfolio performance metrics and dashboards. Produce concise, executive-ready status reports and portfolio KPIs).
Stakeholder engagement and communications
- Serve as a trusted advisor to senior leaders, translating complex delivery data into clear, actionable insights.
- Facilitate planning increments, business reviews, and executive communication; tailor messaging by audience.
Change management and adoption
- Support organisational change readiness, training, and communications planning, often in collaboration with operations
Qualifications
- 8-10 years of experience in PMO, program/project management, or portfolio operations in complex, matrixed organizations; 2–4 years leading teams.
- Proven track record establishing or maturing PMO functions and governance at scale.
- Deep knowledge of delivery methodologies (Agile, Scrum, Kanban, Waterfall/hybrid) and associated governance practices.
- Demonstrated expertise in portfolio planning, dependency management, and financial stewardship (OpEx/CapEx, capitalisation, benefits).
- Proficiency with Jira/Confluence a must, other PPM/work management tools a plus. Demonstrated ability to embed AI tools into workflows a significant bonus.
- Advanced Excel and PowerPoint for executive analytics and storytelling.
- Exceptional communication and influencing skills; able to drive alignment across Technology, Product, Finance, and Risk/Controls.
What you’ll bring
- Strategic thinking: Anticipates portfolio risks and shifts; aligns execution with business strategy.
- Delivery discipline: Instils standards that improve predictability and quality.
- Data‑driven decisioning: Uses metrics and analytics to guide prioritisation and escalate effectively.
- Talent development: Builds high‑performing PMO teams with clear growth paths.