Recruiting Coordinator

xAI xAI · AI Frontier · Tokyo, Japan · People

Recruiting Coordinator at xAI, a company focused on building AI systems. This role supports the JAPAC Talent Acquisition team by scheduling interviews, maintaining the ATS, communicating with candidates, and partnering with recruiters and hiring managers. Requires 1-3 years of experience in coordination, recruiting, or HR support, strong organizational and time management skills, and comfort with multiple time zones. Familiarity with ATS and Google Suite is a plus. Fluency in Japanese and English is preferred.

What you'd actually do

  1. Schedule interviews and coordinate logistics across multiple time zones
  2. Maintain accurate data in our Applicant Tracking System (ATS)
  3. Communicate with candidates throughout the interview process to ensure a smooth and positive experience
  4. Partner with recruiters and hiring managers to support end-to-end recruitment processes

Skills

Required

  • 1–3 years of experience in a coordination, recruiting, or people ops/HR support role
  • Strong organizational and time management skills
  • High attention to detail
  • Comfortable working with different time zones and managing scheduling complexity
  • Excellent written and verbal communication skills in Japanese

Nice to have

  • English language skills
  • Familiarity with ATS (Greenhouse or Workday)
  • Familiarity with Google Suite products