Senior Administrative Assistant

Johnson & Johnson Johnson & Johnson · Pharma · Raritan, NJ +1

This role is for a Senior Administrative Assistant at Johnson & Johnson, supporting leadership in the Innovative Medicine division. Responsibilities include calendar management, document preparation, travel arrangements, event coordination, and managing purchase orders and invoices. The role requires strong organizational skills, proficiency in Microsoft Office and other productivity platforms, and the ability to work independently in a fast-paced environment.

What you'd actually do

  1. Daily Calendar coordination (GU Oncology Vice President), including scheduling and arranging meetings with internal and external partners.
  2. Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
  3. Domestic and international travel arrangements
  4. Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
  5. Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.

Skills

Required

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Microsoft Teams
  • Zoom
  • SharePoint
  • Concur
  • Workday
  • Global Connect
  • Organizational skills
  • Attention to detail
  • Communication skills
  • Leadership skills
  • Interpersonal skills
  • Teamwork skills
  • Analytical skills
  • Problem-solving skills
  • Judgment and discretion
  • Ability to prioritize
  • Confidentiality
  • Patience
  • Integrity

Nice to have

  • Expertise in Microsoft PowerPoint
  • HR systems
  • Online travel systems
  • Expense reporting systems
  • Software based platforms
  • Remote communications platforms
  • IT
  • Ariba
  • eMarketplace
  • Aravo
  • Totality
  • Running budgets

What the JD emphasized

  • A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
  • Strong organizational skills and attention to detail is required.
  • Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
  • Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
  • The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
  • Excellent communication skills are required.
  • Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
  • Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises