Senior Administrative Assistant (administrative Support Assistant Iii) - AI Foundations

Capital One Capital One · Banking · San Jose, CA

Senior Administrative Assistant supporting executives in an AI Foundations team, managing schedules, travel, expenses, and team events. Requires strong organizational and communication skills.

What you'd actually do

  1. Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  2. Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  3. Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  4. Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  5. Prepare professional business communication documents including memos, letters, and emails

Skills

Required

  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice to have

  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills