Senior Administrative Assistant (administrative Support Assistant Iii) - Legal

Capital One Capital One · Banking · Riverwoods, IL +2

This role is for a Senior Administrative Assistant supporting executives in a tech-savvy environment, focusing on managing schedules, travel, expenses, and communication. It is not directly involved in AI/ML development or research.

What you'd actually do

  1. Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  2. Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  3. Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  4. Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  5. Prepare professional business communication documents including memos, letters, and emails

Skills

Required

  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice to have

  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills