Senior Administrative Assistant (administrative Support Assistant Iii) - Tripletree

Capital One Capital One · Banking · Bloomington, MN +1

This role is for a Senior Administrative Assistant responsible for managing calendars, arranging meetings and events, coordinating travel, preparing expense reports, and performing general administrative tasks to support executives and teams within Capital One. The role requires strong organizational, communication, and problem-solving skills, with experience in Microsoft Office or Google Suite.

What you'd actually do

  1. Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  2. Arrange meetings and events by sending invitations; in addition to reserving meeting rooms, catering, audio/video, and other services as needed
  3. Drive key team events (all-hands meeting, conferences, ordering supplies and social events) and their corresponding pieces
  4. Coordinate travel arrangements for your team and broader deal teams with respect to your client’s parameters, and their overall spend
  5. Prepare and process expense reports in a timely manner with appropriate coding and comments based on client and general business needs

Skills

Required

  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice to have

  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills

What the JD emphasized

  • The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical.
  • You have an ability to create and reinforce corporate values by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly both internally and externally.
  • As such, the ideal candidate for this highly visible and influential role will be willing and able to tackle the below tasks and approach new challenges with an open mind.