Senior Administrative Assistant, Global Clinical Operations

Johnson & Johnson Johnson & Johnson · Pharma · Warsaw, Masovian, Poland

Senior Administrative Assistant for Global Clinical Operations at Johnson & Johnson. Responsibilities include managing calendars, coordinating travel and meetings, handling confidential documents, solving problems, supporting office logistics, and maintaining records. Requires a Bachelor's degree or equivalent experience, minimum 5 years of advanced administrative experience, proficiency in Polish and English, and strong skills in Microsoft Office Suite and collaboration tools.

What you'd actually do

  1. Manage business calendars with strong prioritization and daily time management.
  2. Coordinate travel arrangements and facilitate team and departmental meetings, both in-person and virtual.
  3. Interact with various levels of management while handling confidential documents with discretion.
  4. Solve complex problems using independent judgment and initiative.
  5. Support local office logistics, including coordinating site visits and assisting in onboarding new staff.

Skills

Required

  • Bachelor's degree in Office Management or equivalent experience
  • Minimum of 5 years of advanced administrative or secretarial experience, particularly in Clinical Operations
  • Proficient in Polish and English, both written and oral
  • Proficient in Microsoft Office Applications and specific software packages like SharePoint, Zoom, Teams, and others

Nice to have

  • Exceptional time management and organizational abilities
  • Proactive multitasker who thrives under pressure
  • High-quality work with meticulous attention to detail
  • Problem solver who is independent, assertive, creative, and courageous
  • Strong interpersonal and communication skills, adept at collaborating with stakeholders at all levels
  • Eager and capable of learning new skills, tools, projects, and initiatives
  • Reliable, trustworthy, and full of positive energy