Sr. Administrative Assistant

Johnson & Johnson Johnson & Johnson · Pharma · Spring House, PA +4

This is a Sr. Administrative Assistant role in the Hematology DAS team at Johnson & Johnson, supporting global development functions and business support projects. The role involves managing complex calendars, coordinating meetings, handling confidential information, processing expenses, and leading/supporting business support projects. It requires a minimum of 4 years of administrative experience and proficiency in Microsoft Office.

What you'd actually do

  1. Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
  2. Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities
  3. Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
  4. Organize confidential files, manage relevant data, and maintain accurate records.
  5. Coordinate all travel arrangements as needed and process expense reports on time.

Skills

Required

  • High School diploma
  • 4 years of administrative experience
  • General systems proficiency and systems learning agility
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience managing multiple complex calendars via Outlook
  • Experience scheduling meetings and coordinating off-site meetings
  • Experience coordinating domestic and international travel
  • Experience handling sensitive and confidential information and documents
  • Flexibility to accommodate a changing work schedule and sensitivity to international time zones
  • Excellent verbal and written communication and interpersonal skills
  • Strong sense of urgency
  • High degree of professionalism
  • Strong organizational skills
  • Excellent judgment and reasoning abilities
  • Strong team player
  • Ability to coordinate with other administrative staff
  • Ability to work and partner with all levels from Senior Management through the organization
  • Ability to multi-task
  • Ability to work under minimal supervision

Nice to have

  • Associate degree
  • Experience providing administrative support to managers with global responsibility
  • Experience with Ariba, Aravo or a related accounts payable system
  • Experience with Concur or a related travel and expense reporting system
  • Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.)

What the JD emphasized

  • Experience leading business support projects is required.
  • A minimum of 4 years of administrative experience is required.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
  • Experience managing multiple complex calendars via Outlook is required.
  • Experience scheduling meetings and coordinating off-site meetings required.
  • Experience coordinating domestic and international travel is required.
  • Experience handling sensitive and confidential information and documents is required.
  • Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
  • Must have excellent verbal and written communication and interpersonal skills.
  • Must have a strong sense of urgency, while maintaining a high degree of professionalism.
  • Must have strong organizational skills along with excellent judgment and reasoning abilities.
  • Must be a strong team player with the ability to coordinate with other administrative staff.
  • The ability to work and partner with all levels from Senior Management through the organization is required.
  • The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.