About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary The Sr. Leadership Administrative Partner will provide comprehensive administrative and leadership support to the VP Of Service Operations. This role serves as the primary point of contact for complex calendar and inbox management, team-building and social event organization, travel arrangements, expense reporting, and internal/external meeting coordination. The ideal candidate will possess excellent written and verbal communication skills, exercise and professional judgment, and demonstrate outstanding time management and prioritization skills. This role reports to the Chief of Staff for the CFO Organization. The position is located in the Palo Alto office with a requirement to be onsite. Responsibilities Calendar Management: Lead complex calendars for the VP of Service, Prioritize appointments, meetings, and travel arrangements with exceptional attention to detail. Travel & Logistics: Arrange complex domestic and international travel logistics, including flight accommodations, ground transportation, and detailed itineraries. Expense Management: Enter and own all expense reporting using internal systems, ensuring accuracy and timely submission. Document Management: Support securing necessary signatures on legal, operational, and strategic documents. Organize and maintain highly confidential files and records. Corporate Development Support: Lead ad-hoc projects to support the team’s needs and maintain a strict level of confidentiality regarding corporate strategy and development information. Communication Liaison: Act as a gatekeeper and liaison for the executives, effectively managing incoming and outgoing communications and drafting professional correspondence. Collaboration: Work effectively with other administrative partners and departments to ensure seamless operational flow. Relationship Management: Foster strong professional relationships with internal stakeholders, board members, and external partners on behalf of the Executive this role supports. Qualifications Bachelor’s degree or equivalent experience required. 5 years of experience in an administrative role, preferably in the tech or automotive industry supporting executive leaders in a fast-paced environment. Advanced proficiency in Google Suite and related apps; ability to quickly learn task-specific software and utilize AI for efficiency. Strong problem-solving skills with the ability to operate independently. Demonstrated ability to prioritize under pressure and anticipate last-minute changes. Experience interacting with external stakeholders (e.g., Board of Directors, investors, or strategic partners). Location: Must be available to work onsite in Palo Alto. Pay Disclosure The hourly range for this role is $51.44- $64.30 for Palo Alto, CA based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the hourly range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. You can apply for this role through careers.rivian.com (or through internal-careers-rivian.icims.com if you are a current employee). There is no fixed deadline for this application; applications are accepted on an ongoing basis until the role is filled or the opening is no longer needed. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third party application services.
Sr. Leadership Administrative Partner
This role provides comprehensive administrative and leadership support to the VP Of Service Operations, including complex calendar and inbox management, team-building and social event organization, travel arrangements, expense reporting, and internal/external meeting coordination. The ideal candidate will possess excellent written and verbal communication skills, exercise professional judgment, and demonstrate outstanding time management and prioritization skills.
What you'd actually do
- Lead complex calendars for the VP of Service, Prioritize appointments, meetings, and travel arrangements with exceptional attention to detail.
- Arrange complex domestic and international travel logistics, including flight accommodations, ground transportation, and detailed itineraries.
- Enter and own all expense reporting using internal systems, ensuring accuracy and timely submission.
- Support securing necessary signatures on legal, operational, and strategic documents.
- Lead ad-hoc projects to support the team’s needs and maintain a strict level of confidentiality regarding corporate strategy and development information.
Skills
Required
- 5 years of experience in an administrative role
- Advanced proficiency in Google Suite and related apps
- Strong problem-solving skills
- Demonstrated ability to prioritize under pressure
Nice to have
- preferably in the tech or automotive industry supporting executive leaders in a fast-paced environment
- ability to quickly learn task-specific software
- ability to operate independently
- Experience interacting with external stakeholders (e.g., Board of Directors, investors, or strategic partners)
What the JD emphasized
- utilize AI for efficiency